Full-featured B2B CRM — pipelines, contacts, deals and an AI assistant. One payment. Yours forever. Your data never touches our servers.
22 seconds. Sound on for the full pitch — captions included either way.
A 10-person team on HubSpot pays $2,400 every year — forever. After five years that's $12,000 for software you'll never own.
Want AI in your CRM? Attio charges $9,480/year for 10 Pro seats, with AI capped by monthly credits. HubSpot, Salesforce, and Pipedrive all charge extra for AI on top of their per-seat fees.
And it gets worse as you grow: on HubSpot Professional, hiring one more salesperson costs another $1,200 a year. Hire your 6th, your 10th, your 20th — on Kola, they cost $0 more.
Enter your current CRM setup below — we'll show your Year 1 savings and which Kola tier fits your team.
Compare your current subscription cost against a one-time Kola purchase
🔄 Switching from one of these? Export a CSV and import it into Kola:
* ActiveCampaign pricing is contact-volume based; calculation uses base plan rate per included seat.
Not a mockup, not a concept — the real app, built for the way B2B sales teams actually work.
Live pipeline value, win rate, follow-up queue and activity feed — your entire sales operation at a glance.
Connect your own OpenAI or Anthropic key once and both features turn on. No AI credits, no per-seat AI upcharge.
77 seconds. Ask Kola, in its own words - captions included.
Open the command bar from the header button or ⌘K/Ctrl+K and ask a question in plain English — "which deals have gone cold?", "what's my win rate this quarter?" Ask Kola answers from a live snapshot of your whole account: every deal's stage, value and close date, every contact's status and last touch — rebuilt fresh on every question, never a cached copy.
Open any contact or deal, click Compose, then Draft with AI — one click writes a subject line and a full email body using that specific record's details. Send it through your own mail client, or through your configured SMTP account on Professional and Business. Either way, the draft is logged automatically to that record's history.
Ask Kola and Draft with AI both run on your own OpenAI or Anthropic key. Typical cost: $1–3 a year, total.
On the roadmap: real email search and reference for Ask Kola, starting with Outlook — so you'll be able to ask "what did this contact last say about pricing?" and get an answer straight from the real thread, not just your CRM notes.
Most CRMs assume everyone you deal with is a customer. Kola doesn't.
Kola natively supports four contact types — Customer, Supplier, Subcontractor, and Partner — with type badges, filtered views, and linked deals built into every tier. Built for agencies, contractors, logistics firms, and any B2B business that manages relationships in every direction, not just down to the customer.
Two things Kola gives you that no subscription CRM is structurally able to.
Kola uses Bring Your Own Key. You connect your own OpenAI or Anthropic API key — stored in your browser, never on our servers. AI queries go directly to OpenAI or Anthropic under your account. Typical usage: $1–3 per year. Less than a coffee.
Starter runs entirely in your browser. Professional and Business run on a server you rent and control. Kola has zero access to your data unless you choose to add Cloud Backup — and even then, it's an encrypted off-site copy, never a dependency.
Not a feature checklist — a real comparison of what matters to a growing B2B team.
| Feature | Kola | HubSpot Starter | Pipedrive | Sheetify |
|---|---|---|---|---|
| Pricing | ||||
| Price model | One-time purchase | $15/user/month | $14/user/month | $67 one-time |
| 10-user, Year 1 cost | $297 | $1,800 | $1,680 | $67* |
| 10-user, Year 3 cost | $297 | $5,400 | $5,040 | $67* |
| Per-seat billing | No — flat tiers | Yes, per user/mo | Yes, per user/mo | Single user |
| Core CRM | ||||
| Visual Kanban pipeline | ✓ | ✓ | ✓ | ✗ |
| Drag-drop deal stages | ✓ | ✓ | ✓ | ✗ |
| Contact + deal management | ✓ | ✓ | ✓ | Spreadsheet only |
| Interaction logging | ✓ | ✓ | ✓ | ✗ |
| Bulk actions + CSV import & export | ✓ | Limited | ✓ | ✗ |
| Clients + Suppliers + Partners | ✓ Native | Customers only | Customers only | ✗ |
| AI | ||||
| Built-in AI assistant | ✓ All tiers | Breeze Credits only | Higher tiers | ✗ |
| AI cost to you | ~$2/year (your key) | Credits — buy more when out | Add-on fee | None |
| Your AI data stays under your account | ✓ | ✗ | ✗ | N/A |
| Data & Ownership | ||||
| Data lives on your server | ✓ | ✗ | ✗ | Google only |
| No vendor lock-in | ✓ | ✗ | ✗ | ✗ |
| Works without internet | Starter: ✓ | ✗ | ✗ | Requires Google |
* Sheetify is a Google Sheets template — no pipeline, no automation, no reporting, 500-email/day cap, single device.
Pay once. Use forever. Your data, your server, your software.
No IT department required. No vendor calls.
Complete checkout. Your license key and download link arrive by email within minutes.
Export a CSV from your current CRM - see the full list below - and import it into Kola. Kola matches the columns, shows a preview and flags duplicates before anything is saved.
Starter runs right in your browser — no install. Pro and Business get our simple self-hosting guide.
Your software, your server, your data. Cancel nothing. There's nothing to cancel.
Every major CRM on this list exports a CSV. Kola imports it in a few clicks.
Minor updates and bug fixes are free, always. Future major version upgrades may be a separate discounted purchase — you'll never be forced to upgrade or pay a subscription to keep using what you bought.
Starter: in your browser's local storage on your own machine. Professional and Business: on a server you rent and control (e.g. DigitalOcean, ~$6/month - approximate, set by the provider). Kola never touches your data unless you add Cloud Backup.
Ask Kola uses a Bring Your Own Key (BYOK) model. You connect your own OpenAI (GPT-4o-mini) or Anthropic (Claude) API key — stored only in your browser, never sent to Kola. AI queries go directly from your browser to OpenAI or Anthropic under your account. Typical usage costs $1–3 per year. No AI credits, no monthly add-on, no surprises.
Ask Kola answers questions in plain English using a live snapshot of your CRM — every deal's stage, value and close date, every contact's status and follow-ups — rebuilt fresh each time you ask. Draft with AI writes a subject line and a full email body from any contact or deal's details in one click. Both run on your own OpenAI or Anthropic key: no AI credits, no per-seat AI upcharge — typical cost is $1–3 a year, versus $9,480/year for a comparable 10-person Attio Pro plan, with AI capped by monthly credits. Real inbox search is next on the roadmap, starting with Outlook.
We provide step-by-step setup documentation. If you can follow instructions to set up a router, you can self-host Kola. Most customers are live within 30–60 minutes. No IT team needed.
Yes. Export your contacts and deals as CSV from HubSpot, Salesforce, Pipedrive or any of 15+ other CRMs, then use Import CSV in Kola. It matches the columns for you, shows a preview, skips or updates duplicates, and can undo the import in one click.
Upgrade your license key at any time and pay only the difference. No data migration, no new software — just a key swap. Your team and data stay exactly as they are.
Yes - a 30-day money-back guarantee. Email support@kolacrm.com within 30 days of purchase with your order number and we'll refund you. A refund deactivates your licence, so export your data first if you want to keep a copy.
Coming soon: an optional $49/year service that will store encrypted snapshots of your CRM data off-site. Cancel anytime — your app and all your data remain yours regardless. Think of it as insurance, not a subscription.
Yes. Starter is a shared-credential model — up to 3 people share one login. Perfect for a solo founder, two-person partnership, or a small team that doesn't need individual user accounts or an audit trail.
Join the companies that decided $297 once is smarter than $2,400 a year, every year.
Get Kola Professional →